Long term admin temp required for Vancouver based healthcare organization
Our client, a dynamic and well renowned Vancouver Organization is looking for a well-organized, detail oriented and enthusiastic Admin Assistant on a long term temporary basis.
The team is made up of professionals who take their work seriously but are committed to a great working environment and work life balance.
Reporting to the Executive Lead of the Department this role is responsible for a variety of functions within the department.
Key Responsibilities & Duties:
1. Provides clerical and administrative support by:
• Entering data and managing the database in Progress and Maximiser.
• Processing claims: ensuring information is correct, entering data, communicating with staff, medical office staff, and physicians to clarify information if needed.
• Compiling and organizing attendance lists.
• Communicating with Health Authority coordinators, staff, and physicians.
• Maintaining paper and online filing systems.
• Updating statistics and generating reports using Excel and Maximizer.
• Preparing mail merges for accreditation certificates and session confirmations.
2. Provides administrative support for events by:
• Formatting and editing documents and preparing nametags.
• Managing the online registration system for six to eight sessions per year with 100-250 attendees per session.
• Compiling online accommodation bookings in the systems and sending the spreadsheet to the hotel for approximately 75 people per session.
• Responding to telephone and email inquiries.
• Processing invoices for payment by preparing cheque requisitions and forwarding invoices to the Executive Lead, PSP for approval and signature.
• Bringing presentation materials to the session.
• Greeting participants and liaising with hotel staff to set up the room and A/V equipment.
3. Updates the website by:
• Uploading new content to the website.
Skills & Qualifications:
• High school graduation supplemented by business and secretarial courses equivalent to up to one year of study with at least 3-5 years related experience.
• MS Office suite, Outlook, Excel (high level), Word, and PowerPoint.
• Experience/knowledge of Maximizer is an asset.
• Outstanding attention to detail.
• Organized and efficient.
• Ability to set-up and maintain electronic and paper files.
• Superior interpersonal, oral communication and relationship management skills.
• Strong problem solving, critical thinking and diplomacy skills.
• Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines.
• Adept at balancing major concurrent tasks and projects.
• Flexible and adaptable.
• Patient yet firm.
• Demonstrated ability to work independently and as a member of the team.
• Must be willing to work some evenings
Please note that this is a temporary assignment but has the opportunity for permanency in 2012. The right candidate must be able to commit for at least 6 months and be eligible to work in Vancouver for the next 2 years.
Please send resume to Sarah Blackmore or Darcia Bower at
resumes@expertrecruiters.com quoting #1221-SB
We value your interest. However, only those applicants selected for an interview will be contacted.
Expert Recruiters Inc.
883 Helmcken Street
Vancouver, BC
V6Z 1B1
Phone: 604-689-3600
Fax: 604-689-7541
Email:
resumes@expertrecruiters.com
Website:
http://www.expertrecruiters.com/
"Exceeding expectations...one placement at a time"
THanks
